Compliance software for care homesKitchenHousekeepingMaintenanceActivities
A programme you planned.
Proof it actually ran.
Plan the week at a desk: the sessions, who is leading each one, the visitors coming in, what it costs. Then record what happened while you still remember it. The hard part was never the planning. It is showing, months later, that the week on the noticeboard is the week people actually got.
We set you up, and your 30-day free trial starts then.
- Nobody can rewrite a record
- Unlimited people
- Four teams, one account
- Planned against what ranBoth, side by side, for any period you ask for.
- Counts, never namesHow many joined in. Nobody taking part is named anywhere.
- Planned at a desk, recorded anywhereThe week on a screen. What happened, in the room.
- Visitors checked inID, paperwork in date, fire exits, somebody with them.
- From £35 per site, per monthThe whole team, agency included.
What your team will be doing
Real screens from the app, not drawings. Whoever’s on picks their name and signs with a finger. No accounts, no passwords, and a dropped signal doesn’t stop them.
Today is the checks and the sessions on one list. Four checks done, two sessions to run, and nobody has to look in two places.
The minibus walk round, three of six. If something fails, the minibus doesn't go until it's put right. That sentence is on the check, not in a folder.
Afterwards: did it run, how many joined in, how did it go. Three taps, while you still remember it.
The record it leaves. Seven joined in, loved it, led by Holly Price. Recorded at 15:10, reached TaskProof at 15:12.
Still to sort: nobody leading Monday's hand massage, Friday's picnic with no plan B, a visitor who hasn't said yes and whose insurance is missing.
Real screens from the app, but the home in them is made up. Maple House, its staff and its readings all came from a demo we built.
Already written, waiting to be copied
Copy one, rename the bits that are yours, publish. Copying makes a draft, so nothing reaches your staff until you say so.
- Activity room checkBefore the first session: nothing on the floor to trip over, seats set with room for wheelchairs and frames, scissors and craft tools locked away, and the fire exit clear.
- Activity equipment cleanEnd of the day. Shared games, puzzles, balls and craft tools wiped, soft things into the wash, anything broken or missing pieces taken out.
- Weekly garden and outdoor checkThe outside spaces people actually use: paths and steps even and not slippery, furniture sound, gates secure, shade and water ready for warm days, nothing harmful growing.
- Weekly activities plan checkBefore the week starts. The plan up where everyone can see it, in large print or pictures; every session has somebody leading it; people who don't join groups have one-to-one time.
- Monthly activities safety checkThe music player, projector and lamps looked over and in test date, craft paints and glues stored with their data sheets, first aid kits stocked, sensory equipment working.
- Outing checkA trip out, before you go and when you're back. Risk assessment done, enough staff, what everyone needs packed, a phone and first aid kit with you, and everyone counted back in.
- Minibus check before a journeyThe driver's walk round. Tyres, lights and mirrors, the wheelchair lift and straps, seat belts, fuel, and the first aid kit and extinguisher on board.
- Visitor check-inEntertainers, instructors, volunteers, animal visits. Signed in, ID seen, paperwork in date, shown the fire exits, and somebody from the team with them throughout.
Every one of these is a starting point. Rename them, reorder them, add your own. For anything we haven't written, describe it in a sentence and TaskProof drafts it for you to edit.
Booked, and whether they’ve said yes
Entertainers, instructors, volunteers, and the two therapy dogs that come on a Monday. Each visit sits on a date with somebody named to meet them, and the booking links to their paperwork in the documents cabinet. Insurance that has run out shows on the booking as a warning, and the booking still stands, because the person arranging a singer in three weeks is rarely the person who chases a certificate. What a visit costs sits there too, for the people allowed to see money.
- Counts and four faces, never names. TaskProof holds no records about the people taking part
- The week's gaps name themselves before the week starts: a session with nobody leading it, an outdoor one with no plan B, a visitor who hasn't said yes
- A session that didn't happen is recorded as not happening, with the reason, and goes into the handover
- Plan B sits on the session from the start, so a wet Friday doesn't become a blank one
- Visitor paperwork that has run out warns the person booking. It never blocks the booking
- Budgets and spending are for supervisors and up. Staff see no money at all
Planned against what actually ran
Any stretch of dates you ask for, printed or saved as a PDF. Twenty planned, fifteen ran, one went to its plan B for the weather, one didn’t happen because there weren’t enough staff, and one nobody wrote up, counted as not recorded rather than quietly dropped. Then how people found them, the mix of what was on, and who led what.
When they inspect
An inspector asking about activities is asking whether people have something to get up for, and whether you can show it. The audit pack answers with every session in the period: what happened, how many joined in, how it went, who led it, and both the time it was recorded and the time it reached TaskProof. A session nobody recorded is flagged rather than quietly left out.
Twenty minutes on a video call. We’ll record a session.
Tell us about your home and we'll set up a call. You'll watch a session get recorded in three taps, see the week's gaps name themselves, and see exactly what an inspector gets handed when they ask what people have been doing.
- You'll be talking to someone who has worked in a care home, not a sales team
- We can set your own checks up on the call if you want
- No obligation, and nobody will chase you afterwards