TaskProof

Compliance software for care homesKitchenHousekeepingMaintenanceActivities

Fire doors, water and windows.
Checked, and proven.

Water temperatures and the legionella flushes, window restrictors, nurse call tests, fire doors, and the certificates that quietly expire. All of it scheduled, chased when it slips, signed by whoever did it, and filed where you can actually find it when someone asks.

Book a demoSee pricing

We set you up, and your 30-day free trial starts then.

  • Nobody can rewrite a record
  • Unlimited people
  • Four teams, one account
The whole jobs board on a tablet. 6 on the board, 1 late, 3 with nobody on them, with tabs for board 6, my jobs 2, equipment, contractors and report, and a report a job button. Three cards across: late, 1 job, the extractor fan rattling at 3 days; nobody's on it, 3 jobs, the extractor fan, a loose wardrobe door in Room 6 and a curtain track coming away; and firms coming in, 1 visit, Coldline Refrigeration on Wednesday 21 October. Then three lanes — open, reported and not started, 3, led by the extractor fan 3 days late with nobody on it yet; in progress, someone's on it, 1, the call bell in Room 9 not sounding, due Tuesday 20 October, Sam Field; and waiting on a part, a firm or a person, 2, the split fridge door seal due Thursday 22 October, Sam Field, with Coldline Refrigeration coming Wednesday 21 October
The jobs board on a phone. Jobs, 6 on the board, 1 late, 3 with nobody on them, with tabs for board 6, my jobs 1, equipment and contractors, and a full-width report a job button. Two cards side by side: late, 1 job, and nobody's on it, 3 jobs. Then firms coming in, 1 visit, Coldline Refrigeration on Wednesday 21 October. A finder, then 6 jobs, most urgent first. The open lane — reported, not started, 3 — led by the extractor fan rattling, 3 days late, medium, kitchen and appliance, nobody's on it yet; then a loose wardrobe door in Room 6, by Monday 19 October
  • Due, done, and provableWeekly and monthly schedules that chase themselves.
  • Certificates that don't lapseFiled with their expiry dates, and a warning first.
  • Fire, water, windows, hoistsAlready written. Rename the rooms and publish.
  • Photos with the GPS strippedTaken off on the phone, before anything uploads.
  • From £35 per site, per monthAs many people as you like, and no card to start.
On the floor

What your team will be doing

Real screens from the app, not drawings. Whoever’s on picks their name and signs with a finger. No accounts, no passwords, and a dropped signal doesn’t stop them.

  • The daily safety walk-round part-way through on a phone: escape routes and fire exits clear, fire doors closing with nothing propping them open, and no faults or alarms on the fire panel. The plant room and anything new needing fixing are still to answer; three of five tasks done

    The daily walk-round: escape routes, fire doors, the panel, the plant room. Five questions, done on the move.

  • The answers on a finished weekly fire safety check: the call point test, the alarm sounding with the right zone showing, fire doors closing, escape routes clear, extinguishers in date with their gauges in the green, and no faults on the panel. Peter Novak's name sits under every answer

    The weekly fire checks once they're done: alarm and zone, doors, routes, extinguishers, each with the name of whoever answered it.

  • Reporting a fault on a phone. Report a fault — it goes straight to the Care - Maintenance team. What needs doing and where is it, both still showing their example text, a doorbell at the front entrance that isn't working and Room 7 or the kitchen pass, then add a photo. How urgent, as four tiles: low, when someone gets a minute; medium, this week, which is chosen; high, needs sorting soon; and urgent, drop other things. Then fix it by Monday 26 October, from medium, with a button to change it, and add more detail for what kind of work and anything else

    Anyone can report a fault, and the form says where it goes. What needs doing, where it is, a photo if it helps.

  • The rest of the report-a-fault form on a phone, with urgent chosen instead — drop other things. Fix it by Tuesday 20 October, from urgent, with a change button, then add more detail, a report it button, and the line that it saves on this device if the signal drops. Below, what you've reported, 1: a shower running cold, by Saturday 24 October, with a three-step tracker — reported, someone's on it, fixed — filled as far as someone's on it, and medium, waiting on something, reported Saturday 17 October

    Then how urgent, in words rather than a number. Low is when someone gets a minute; urgent is drop other things.

  • One job on a phone. High, waiting, by 22 October 2026, with Coldline Refrigeration coming Wednesday 21 October. The split fridge door seal: the seal on the under-counter fridge has torn along the bottom edge and it is not holding temperature overnight. Where it's at: waiting since Monday 28 September, Sam Field is on it, with buttons to mark it done, put it back to open because nobody's working on it now, or start work. Done asks what was done and takes a photo of the fix; waiting asks what it's waiting on

    The job itself: where it's at, who's on it, and whether it's waiting on a part, a firm or a person.

  • The rest of the same job on a phone. The contractor: Coldline Refrigeration, coming 21 October 2026, with a button to call 01632 960 730. Then the story so far, 11 entries, a box to add what has been tried, who has been called and what the hold-up is, and the newest first — Sam Field’s note that Coldline have the seal on order and are fitting it on Wednesday morning, Friday 16 October at 14:12; Sam Field called in Coldline Refrigeration at 14:10; Sam Field moved the deadline to 22 October 2026 at 14:10; Sam Field booked the visit for Wednesday 21 October at 14:10; and a button to show 7 older

    Underneath it, the story so far: the firm called in, the deadline moved, the visit booked, each with a name and a time against it.

Real screens from the app, but the home in them is made up. Maple House, its staff and its readings all came from a demo we built.

Ready-made checks

Already written, waiting to be copied

Copy one, rename the bits that are yours, publish. Copying makes a draft, so nothing reaches your staff until you say so.

  • Water temperature checksThe monthly legionella and scald readings. Hot outlet, mixed outlet, and the little-used outlet flush. Rename the outlets to match your building.
  • Weekly outlet flushingEmpty rooms and spare bathrooms, flushed through weekly so water never stands. It pairs with the monthly temperature checks.
  • Weekly fire safety checksCall point test, doors, routes, extinguishers, panel. Rotate the call point weekly and the whole building gets tested in turn.
  • Monthly emergency lighting testThe flick test, zone by zone. Kill the supply briefly and watch the lights hold. The annual full-duration test is a contractor's job; this proves the months in between.
  • Window restrictor checksEvery openable window above ground level. Restrictor fitted, holding at 100mm, and not removable without a tool. Run it room by room.
  • Nurse call system testTest calls from the rooms, answered at the panel, and cords a resident on the floor could actually reach. Rotate the rooms so the whole building gets covered.
  • Hoist and sling checksA weekly look at the kit that lifts people. Sling stitching, hoist batteries, brakes, and whether the six-monthly LOLER examination is still in date.
  • Bed and rail safety checkA monthly look at each profiling bed. Rails, mattress, controls, brakes. Run it per room and the room goes on the record.

PAT testing, the boiler log, the lift's own checks. Describe what you need in a sentence and TaskProof drafts it, tasks and schedule included, for you to check over and publish.

Documents

Certificates that don't lapse quietly

Gas safety, the fire risk assessment, lift and hoist inspections, the legionella risk assessment. All filed in folders with an expiry date and flagged thirty days before they run out. File a certificate and TaskProof reads the date off it for you to save. Expired ones get kept and marked rather than deleted, because an inspector may well want to see the history.

  • Monthly and weekly schedules that chase themselves with reminders
  • Certificates filed with their expiry dates, and a reminder before anything lapses
  • Photos go on the record with the location data stripped off on the phone
Documents at desk size: certificates, policies and training, with expiry dates and what's due for renewal

When they inspect

The fire officer, the CQC inspector and your insurer all want the same thing in the end: proof the check happened on the day it was due, and the name of whoever did it. That is what the audit pack is, and the documents cabinet holds the certificates sitting behind it.

How the audit pack works
Book a demo

Twenty minutes on a video call. We'll report a fault and fix it.

Tell us about your building and we'll set up a call. You'll watch a fault get reported from a corridor, land on the jobs board and get closed, and see the water temperature round and a certificate flagged before it lapses.

  • You'll be talking to someone who has worked in a care home, not a sales team
  • We can set your own checks up on the call if you want
  • No obligation, and nobody will chase you afterwards

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