TaskProof

Compliance software for care homesKitchenHousekeepingMaintenanceActivities

Food safety off the clipboard,
inspection-ready every day.

The fridge round, opening and closing, deliveries, cooking temperatures, cooling. The same checks you already do on paper, done on a phone by whoever is on shift, signed with a finger, and filed somewhere nothing goes missing. It takes a minute or two. The manager watches it land. When the EHO or CQC ask, one pack answers both. There are no resident records in it, because TaskProof doesn’t keep any. A kitchen works by dish and by room.

Book a demoSee pricing

We set you up, and your 30-day free trial starts then.

  • Nobody can rewrite a record
  • Unlimited people
  • Four teams, one account
The Today screen on a phone: a notice to read, buttons to report an issue or something broken, and eleven checks due now. Fridge and freezer temperatures and opening checks by 10:00, communal areas and a safety walk-round by 11:00, cooking by 14:00, a room clean by 15:00
The fridge round part-way through on a phone: walk-in 3.1°C, dairy 4.2°C and veg 3.8°C entered against their safe ranges, with big plus and minus buttons, three of six tasks done
  • Ready for the EHO and CQCOne audit pack answers both inspectors.
  • The whole round in a minute or twoBig buttons, gloves on, and a dropped signal doesn’t stop you.
  • No resident recordsEverything works by room. There is no care plan in here.
  • Agency cover signs tooAs many people as you like, with nothing to log into.
  • From £35 per site, per monthPublished on the page, and no card to start.
On the floor

What your team will be doing

Real screens from the app, not drawings. Whoever’s on picks their name and signs with a finger. No accounts, no passwords, and a dropped signal doesn’t stop them.

  • A reading out of range on a phone: the dessert fridge at 7.4°C, with what to do about it and the question 'What did you do about it?'

    A reading out of range stops and asks what you did about it, and that answer goes on the record too.

  • Allergens on a phone. Dishes 8, ingredients 32 and archived, with add dish, print sheets and categories. A finder to search dishes, with allergen filters for celery and cereals containing gluten. Then 8 dishes, shown as cards rather than a chart: apple crumble and custard, containing cereals containing gluten, eggs and milk, marked never printed and not signed off yet; then chicken casserole with mash, containing celery, cereals containing gluten and milk

    Allergens roll up from each dish's ingredients. A dish nobody has printed or signed off yet says so on its own card.

  • The kitchen’s COSHH register on a phone. COSHH, products 4, with an add product button. Two cards in a row that scrolls sideways: needs a person’s check, 1 product, the floor degreaser, never checked; and no data sheet, 2 products. A finder by product or supplier with hazard filters, any 4 and corrosive 2. Then 4 products: combi oven descaler, corrosive, flagged no data sheet; and floor degreaser, an environmental hazard and irritant or harmful, flagged not checked yet and no data sheet

    The kitchen's chemicals too. Oven cleaner, descaler, degreaser, each with its hazard marks, and anything unchecked or missing its data sheet flagged at the top.

  • Handover on a phone: Monday 12 October, updated just now, with buttons for who has signed and past notes, and tiles reading 1 to read, 1 pinned and 3 on this shift. Still to read, 1, explains that it is a tap each rather than one blanket OK because it records that you saw this one. Then a critical texture and IDDSI change note, tagged Care - Kitchen and carried over 1 day, added 11 October at 07:40: room 3 is now on minced and moist from today and the diet sheet by the pass is updated, with buttons to say I’ve read this or that it is sorted. A button to add a note sits at the foot

    Shift notes, and one still to read. It is a texture change written yesterday morning. A tap each rather than one blanket OK, because it records that you saw that one.

  • A finished record on a phone: completed at 17:34:18 and reached TaskProof at 17:36:45, two minutes later; outcome passed; by Priya Kaur, with the account it was sent from noted underneath; signed by Priya Kaur, head chef, with her signature

    The finished record. When it was done, when it reached us, and who signed it.

  • Further down the Today screen on a phone. In progress: the head chef's monthly audit at 3 of 6 tasks and the three-monthly deep tasks at 2 of 5, each with when it was last worked on, a day left, the date it closes, and a bar showing how far through it is. Under them, seven checks that start when the thing happens rather than at a set time: cooling hot food, a delivery check, and the IDDSI texture levels, each with its own Start button

    Further down Today: the monthly audit and the three-monthly deep tasks, plus the checks with no due time that you start when a delivery turns up.

Real screens from the app, but the home in them is made up. Maple House, its staff and its readings all came from a demo we built.

Ready-made checks

Already written, waiting to be copied

Copy one, rename the bits that are yours, publish. Copying makes a draft, so nothing reaches your staff until you say so.

  • Fridge and freezer temperaturesThree units to start, which you rename to match your kitchen. Safe ranges and the actions for a warm unit are already written in.
  • Opening checksThe look-round before service starts: hand washing, staff fitness, surfaces, pests, probe.
  • Closing checksFood away and labelled, surfaces cleaned, bins out, equipment off.
  • Cooking and hot holdingCore temperature at the end of cooking, then again in hot holding. The thresholds are already set.
  • Delivery checkTemperatures, packaging, dates, the van. Above 8°C chilled goes back.
  • Cooling hot foodNinety minutes is the clock. Shallow containers are how you beat it.
  • Probe calibrationMonthly. Iced water should read 0°C and boiling water 100°C, give or take a degree. Every other temperature you record leans on this one.
  • Weekly cleaningThe places a daily clean never reaches: behind equipment, seals and handles, bins, drains.
  • Head chef's monthly auditThe once-a-month look at the whole kitchen. It opens for its window rather than a single day, so you can work through it across the week it's due.
  • Three-monthly deep tasksThe quarterly jobs that are easy to forget. They come round four times a year, and they are always the ones an inspector asks about.
  • IDDSI texture checksLevels 3 to 6, liquidised through to soft and bite-sized. Started when a modified meal goes out rather than at a set time, so the record sits with the meal it belongs to.

Plus the allergen matrix for the servery, built up from each dish's ingredients. If your home does a check we haven't written, describe it in a sentence and TaskProof drafts it for you to edit.

Your checks, your kitchen

Rename the fridges. Change the times. Publish.

Every ready-made check is a starting point rather than a cage. Rename the units to match your kitchen, add the ones we never thought of, move a check from daily to twice a day. Editing makes a new version, and old records still show the version they were done against, so last month's paperwork doesn't quietly change when you fix a typo.

  • The manager sees today's round as it happens, and the trend over the month
  • Nothing to print, file or store. Records are kept seven years and found in seconds
  • Agency cover picks a name off the roster and signs. No accounts, no passwords
  • No resident records. The kitchen's work is dishes, allergens and temperatures
The list of live checks, in the order the day runs, each with the team it belongs to and the schedule it runs on — the activity equipment clean every day at 18:00 for Care - Activities, the bed and rail safety check monthly for Care - Maintenance, the closing checks every day at 22:00 for Care - Kitchen. A panel at the top offers 52 ready-made templates to copy, and a note says edits only reach staff once you publish them

When they inspect

The EHO rates your food hygiene. CQC looks at the home as a whole. One document answers both of them, and it is built from the records themselves: every check, who did it, what they signed, every issue and how it got closed. You don't lose a morning to pulling binders together.

How the audit pack works
Book a demo

Twenty minutes on a video call. We'll do a fridge round.

Tell us about your kitchen and we'll set up a call. You'll watch the morning round done on a phone, see the record it leaves, and see exactly what the EHO and CQC get handed. Bring the awkward questions.

  • You'll be talking to someone who has worked a care home kitchen, not a sales team
  • We can set your own checks up on the call if you want
  • No obligation, and nobody will chase you afterwards

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