TaskProof

Compliance software for care homesKitchenHousekeepingMaintenanceActivities

Every room, every round,
on the record.

Room cleans, communal areas, the laundry, the sluice, COSHH on the trolley. Each round goes on a phone and gets signed by the person who did it, with the room number attached. It turns infection control into something you can show somebody rather than something you have to vouch for.

Book a demoSee pricing

We set you up, and your 30-day free trial starts then.

  • Nobody can rewrite a record
  • Unlimited people
  • Four teams, one account
The whole rooms board on a tablet, headed Rooms — every space, how it stands, and when it was last deep cleaned. A red card across the width: deep clean late, 2 rooms, the Sluice 3 days late and Room 6 2 days late. A finder with everything 14, in use 12, out of use, being cleaned 1 and clean and ready 1. Then 14 rooms, the ground floor first at 9 rooms with 1 deep clean to do — the dining room, the laundry, the main lounge, the office with no deep clean pattern, Rooms 1 to 4, and the Sluice carrying a solid red deep clean 3 days late
The rooms board on a phone. Rooms, with tabs for board 14, schedule and report, and a full-width add rooms button. A red card headed deep clean late: 2 rooms, the Sluice 3 days late and Room 6 2 days late, with a link to the schedule. Then a finder — everything 14, in use 12, out of use — and 14 rooms. The ground floor, 9 rooms with 1 deep clean to do: the dining room in use with its deep clean due 21 October, the laundry due 27 October, the main lounge due 28 October, the office with no deep cleans, then Room 1 due 20 October and Room 2 due 11 November
  • Infection control you can showEvery room signed, dated and kept.
  • It works by roomNo resident records, and shift notes stay out of the pack.
  • Broken things get reportedRaised on the round, then closed by someone else.
  • Reminders chase the roundsSo the head housekeeper doesn't have to.
  • From £35 per site, per monthThe whole team, agency included.
On the floor

What your team will be doing

Real screens from the app, not drawings. Whoever’s on picks their name and signs with a finger. No accounts, no passwords, and a dropped signal doesn’t stop them.

  • Today for the housekeeping team on a phone: a notice to read, buttons to report an issue or something broken, and four checks due — daily communal areas by 11:00, a room cleaning check by 15:00, the laundry room by 17:00 and the sluice room by 20:00

    The round for the day: communal areas by 11:00, a room clean by 15:00, the laundry by 17:00, the sluice by 20:00.

  • A room cleaning check part-way through on a phone. Room 12 is typed into the room box, under the app's own reminder that putting the room in first is what makes the record findable afterwards. High-touch points, bathroom and bed frame are all answered Yes; four of six tasks done, two to go

    The room goes in first, before anything else. It's the one thing that makes the record findable afterwards.

  • The answers on a finished room clean: Room 12, then every task — high-touch points, bathroom, bed frame, cleaning supplies, damage to report — each carrying Marta Kowalska's name, above the line saying nothing on a record can be changed or deleted and a correction is added as a new entry

    The finished clean, with the room on it and the housekeeper's name against every line. None of it can be changed later.

  • The issues screen on a phone, filtered to the three that need action, with the option to tick more than one and close them together. Missed: hoist and sling checks, due 12 October at 15:00, high, Care - Maintenance. Missed: laundry room check, due 11 October at 17:00, high, Care - Housekeeping. Missed: daily communal areas, due 11 October at 11:00, high, Care - Housekeeping. Each was raised within five minutes of its due time

    A missed check raises itself as an issue within minutes of its due time, so nobody has to spot it. Tick more than one to close them together.

  • Reporting a fault on a phone. Report a fault — it goes straight to the Care - Maintenance team. What needs doing and where is it, both still showing their example text, a doorbell at the front entrance that isn't working and Room 7 or the kitchen pass, then add a photo. How urgent, as four tiles: low, when someone gets a minute; medium, this week, which is chosen; high, needs sorting soon; and urgent, drop other things. Then fix it by Monday 26 October, from medium, with a button to change it, and add more detail for what kind of work and anything else

    Anything broken goes straight to the maintenance team from the corridor, in about as long as it takes to describe it.

Real screens from the app, but the home in them is made up. Maple House, its staff and its readings all came from a demo we built.

Ready-made checks

Already written, waiting to be copied

Copy one, rename the bits that are yours, publish. Copying makes a draft, so nothing reaches your staff until you say so.

  • Room cleaning checkOne room at a time. Touch points, bathroom, equipment. Run it against each room on the round and the number goes on the record.
  • Daily communal areasThe daily round of shared spaces. Touch points, lounges, communal toilets, floors, with somewhere to report anything broken.
  • Laundry room checkDirty and clean kept apart, red bags for soiled linen, machines maintained, chemicals locked away.
  • Weekly bathroom deep cleanEverything the daily wipe-down skips. Descaling, grout and seals, extractor grilles, drains.
  • Sluice room checkMachines working, PPE stocked, door locked. Infection control in the home tends to stand or fall in here.
  • Cleaning trolley and COSHH checkChemicals labelled and diluted properly, colour coding followed, and nothing left where a resident could reach it.
  • Monthly mattress checksUnzip the cover and look. Anything you find goes to the nurse in charge as well as onto the record.

Every one of these is a starting point. Rename them, reorder them, add your own. For anything we haven't written, describe it in a sentence and TaskProof drafts it for you to edit.

COSHH

Every chemical on site, checked against its own sheet

Hazard marks, safe use, first aid and the data sheet itself, with a named person signing that they checked it. Yearly by default. The register above is clear, and anything unchecked or missing its sheet gets flagged at the top of the page rather than buried in it. Photograph the label and TaskProof fills in the product and its hazards for you to confirm.

  • Run per room or per floor, and put which on the record
  • Rooms, not residents. TaskProof keeps no care records of any kind
  • Shift notes are free text, so they stay out of the audit pack unless you tick the box, and they are deleted after 12 months by default
  • Reminders chase the rounds that slip, so the head housekeeper doesn't have to
The COSHH register at desk size. COSHH — every chemical on site, what it can do, how to use it safely, and what to do if it goes wrong. Products 3 and archived, with add product. A finder by product or supplier and hazard filters: any 3, corrosive 2, irritant or harmful 1, oxidising 1, environmental hazard 1. Then 3 products, with a line saying to tap one for first aid, safe use and its data sheet. Laundry stain powder from Whitewater Laundry Supplies, for soaking soiled linen before the main wash, irritant or harmful and oxidising. Thin bleach from Nationwide Hygiene, for the sluice, toilets and drains, corrosive and an environmental hazard. Toilet descaler from Nationwide Hygiene, for limescale in pans and urinals, corrosive. Each is checked and due again 28 September 2027, with its data sheet on file

When they inspect

CQC asks whether the home is safe and well-led. A signed cleaning record for every room on every day, with anything broken reported on the way past, is about as straight an answer as that question gets.

How the audit pack works
Book a demo

Twenty minutes on a video call. We'll clean a room.

Tell us about your home and we'll set up a call. You'll watch a room go from in use to clean and ready with someone's name against it, see a deep clean fall due, and see what the COSHH register looks like when an inspector asks for it.

  • You'll be talking to someone who has worked in a care home, not a sales team
  • We can set your own checks up on the call if you want
  • No obligation, and nobody will chase you afterwards

We use these details only to reply to you. No newsletter, no tracking, nothing passed on.