Do the tasks.
Keep the proof.
The paper checks your team already does — fridge temperatures, cleaning rounds, water temperatures, fire doors — done on a phone in a minute or two and kept where nothing goes missing. Kitchen, housekeeping and maintenance in one account. Managers see it as it happens. Inspectors get one pack. And nobody spends Friday afternoon filing.
- No card to start
- Unlimited people
- Built by care home kitchen staff
- Ready for the EHO and CQCOne audit pack answers both, in one click.
- Simpler than paperBig buttons, gloves on, no signal needed.
- Managers see it liveEvery site, today and over the month.
- Nobody can rewrite a recordNot you. Not us. Not anyone.
- £30 a site a monthUnlimited people. Prices on the page.
One home, three departments. Or any kitchen at all.
We started in a care home kitchen, and the kitchen, housekeeping and maintenance teams there are who we build for first — each with its own checks already written and its own page here. But nothing in TaskProof is tied to care: a pub, a school or a hotel kitchen gets the same checks and the same proof.
Care home kitchens
Food safety checks off paper and onto a phone, signed by whoever's on, ready for the EHO and CQC any day.
- Fridge and freezer temperatures
- Opening checks
- Closing checks
- and 5 more, ready to publish
Kitchens everywhere else
Restaurants, pubs, schools, hotels, hospitals. The food safety checks the EHO wants are the same, so the tool is too.
- Fridge and freezer temperatures
- Opening checks
- Closing checks
- and 5 more, ready to publish
Care home housekeeping
Room cleans, communal areas, laundry, the sluice — each round signed, with the room on the record.
- Room cleaning check
- Daily communal areas
- Laundry room check
- and 4 more, ready to publish
Care home maintenance
Water temperatures, window restrictors, nurse call tests, fire doors, expiring certificates — chased and proven.
- Water temperature checks
- Weekly outlet flushing
- Weekly fire safety checks
- and 5 more, ready to publish
Departments live side by side in one account. A home running all three sees every round — kitchen, housekeeping, maintenance — on the same dashboard, and exports them in the same pack.
The whole home on one screen, before you’ve taken your coat off
The morning round lands here as it’s done — for one kitchen or every home in the group. What’s complete, what’s still due, what went wrong and who sorted it. No walking round to see whether the round was done. No ringing the head chef to ask.
- Today, as it happensChecks appear the moment they’re signed, with a name on each one.
- Anything out of rangeA warm fridge shows up with the action taken written underneath it.
- Open issuesWhat’s broken, who raised it, and whether anyone has closed it.
- The month behind youAny date range as a report you can take into a management meeting.
The same checks. Without the clipboard, the biro, or the binder.
We’ve done the 6am fridge round with a pen that wouldn’t write and a sheet that was already damp. So the check runner is big buttons, plus and minus for temperatures, a camera for the delivery, and one tap to the next thing. If a reading is out of range it asks what you did about it, right there, and that goes on the record too.
- Works in the walk-in with no signal and catches up when you’re back in range
- Whoever’s on picks their name from the roster and signs with a finger. No logins
- Reminders chase the checks that slip, so the head chef doesn’t have to
Inspection-ready every day, not just the day they turn up
Two inspectors ask two different questions, and one export answers both. The audit pack is built from the records themselves, so it can’t disagree with them. Print it, or hand it over on a tablet and let them scroll.
What the EHO asks for
That the food safety checks were done on the day they were due, by a named person, with the fix written down when something was wrong. Fridge and freezer temperatures, opening and closing, deliveries, cooking and cooling, probe calibration — with dates and signatures against every one.
- Every check timestamped, signed, and impossible to backdate
- Out-of-range readings shown with the action that followed
- A month of records in one document, in one click
What CQC asks for
Whether the home is safe and well-led, and whether you can show it rather than say it. Signed cleaning rounds for every room, water temperatures and fire checks that happened when they were due, certificates still in date, and issues that were raised and then actually closed.
- Kitchen, housekeeping and maintenance in the same pack
- An activity log for “who changed this, and when?”
- Nothing about residents in it — rooms, never names
Nothing to hunt for the night before. Nothing missing from the binder. If an inspector turns up unannounced on a Tuesday in February, the pack is the same one they’d have got with a month’s notice.
Three parts, and none of them get in the way
- 01
Set up your checks
Pick from the ready-made ones, describe what you need and let TaskProof draft it, or write your own from scratch. Each check runs on its own schedule.
- 02
The team does them
Whatever’s due shows up on the Today screen. Reminders chase the ones that slip. Whoever’s on picks their name, does the round, signs.
- 03
Hand over the proof
One audit pack with every check, every signature, every photo and every fix. Ready the moment the inspector walks in, not the week after.
Where the time goes on paper, and where it stops going
Paper checks cost more than the minutes spent writing them. There’s the filing, the sheet nobody can find on inspection day, the manager walking round to see if the round was done, and the box of binders kept for years. TaskProof takes all of that off the list. We don’t have customer numbers to quote yet, so here’s the arithmetic instead. Put your own figures in.
- No printing, no filing, no storing. Records are kept seven years by default
- No walking round to check the round was done
- No afternoon lost pulling a month of sheets together for an inspector
A worked example
- Say paper checks cost your kitchen
- 20 minutes a day
- Over a year, that’s about
- 120 hours
- TaskProof costs
- £360 a year
- At roughly £13.50 an hour for kitchen staff, that’s paid for by saving
- about half an hour a week
The other hundred-odd hours are yours. Your numbers will differ: swap in your own minutes and your own hourly cost. If it doesn’t add up for your kitchen, we’d rather you knew.
Start with a library, not a blank page
Dozens of checks are already written — fridge and freezer temperatures, opening and closing, cooking and hot holding, deliveries, cooling, probe calibration — plus the ones housekeeping and maintenance need. Copy one, rename the fridges to match yours, publish.
It does the typing. You do the deciding.
Two jobs that used to eat an afternoon now take a minute. In both cases you get a suggestion to look at, not a decision made for you. Nothing the AI writes reaches your staff until you’ve read it and pressed publish.
Describe a check, get a draft
Type something like “weekly fire door checks for a 40-bed home” and TaskProof drafts the whole check — the tasks, the frequency, the safe ranges. You read it, change what you like, and only then does it go live.
Point the camera at a label
Photograph the ingredients on a packet and TaskProof suggests the allergens it can see — and shows you the words it read them from, so you can check its working. Upload a certificate and it suggests the expiry date the same way.
It can suggest. It can’t publish, sign or delete anything. Ever.
What the next shift needs to know, and proof they read it
Crisps need ordering. The paperwork’s due. Someone on the floor has a new nut allergy. Write it once and everyone on shift signs that they’ve read it — so nothing important lives on a sticky note, and nobody can say they weren’t told.
Allergens, documents and issues, in the same place as the checks
Allergens
Every dish’s allergens rolled up from its ingredients. Filter by allergen, print a matrix for the servery or dish cards for the record.
Documents
Certificates, pest control reports, service sheets — filed with an expiry date and a reminder before anything lapses. What you’d hand an inspector.
Issues
A warm fridge or a missed check raises an issue. It closes in two steps: someone fixes it, someone else confirms it. Both names go on the record.
Records nobody can quietly rewrite. Including us.
A compliance record is only worth something if it can’t be tidied up afterwards. So TaskProof is built so that it can’t be — and an inspector can see that for themselves on every record.
Finished means finished
Once a check is signed it can’t be edited or deleted. Made a mistake? The correction is a new entry that says so, and the original stays underneath it, readable, marked superseded.
Two times, both shown
Every record shows when the check was done and how long it took to reach the server. Done in the walk-in with no signal and synced an hour later? It says so. An inspector is entitled to see that gap.
An audit trail with no eraser
The history of who changed what is append-only at the database itself. We can’t rewrite your records, and neither can anyone else.
Your records stay yours
If you stop paying, your account goes read-only and export keeps working. We won’t hold your compliance records to ransom.
An agency cook on a Tuesday shouldn’t need an IT request
Most software charges per user, so kitchens end up sharing one login — and then the records can’t say who actually did the work. Our roster is unlimited and free. Add a name in ten seconds. They pick it, they sign, the record names them. And when someone leaves, they stay on every record they ever signed.
“Who did the 6am fridge round on the 14th?” should have an answer.
Built for care homes, by people who’ve worked in them
TaskProof wasn’t designed at a desk and tested in a meeting. It came out of a care home kitchen, from the people doing the 6am round, chasing the sheet that wasn’t filled in, and pulling binders together the morning the EHO arrived. We built the thing we wished we’d had, and we’re still the people you talk to.
The demo is a fridge round, because that’s the job.
Built for buildings full of vulnerable people. So it holds nothing about them.
No resident or patient data
By design, and enforced in the code. A note can point at a resident by an internal id, never a name, and anything resident-linked is left out of every audit pack.
No trackers, no analytics
Two strictly-necessary cookies in the app, none on this site. No cookie banner, because there’s nothing to ask you about.
Photos stripped on the phone
Location and camera data are removed from every photo before it leaves the device.
Support access you can see
If we ever need to look inside your account it’s time-limited, needs a written reason, and you can see that it happened.
Kept for seven years
Records are kept seven years by default. You can make that longer. Nobody can make it shorter.
Passwords and PINs hashed
Stored only as hashes. Nobody at TaskProof can read them, and that includes us.
Twenty minutes on a video call. We’ll do a fridge round.
Tell us a little about your kitchen or your home and we’ll set up a call. You’ll see a round done on a phone, the record it makes, and what the inspector gets. Bring the awkward questions.
- A real person who has worked in a care home kitchen, not a sales team
- Your own checks set up during the call if you like
- No obligation. The 30-day trial is there whenever you want it
The checks are getting done anyway.
Give the people doing them something quicker than paper, and keep proof that would satisfy the strictest inspector you’ve ever met.
Start your 30-day free trialThirty days, the whole product, no card. Set up in an afternoon.